How to Save PowerPoint ( PPT) Presentation as a PDF File –
To quickly create PowerPoint presentations that are prepared for printing, reviewing, or emailing, save your PowerPoint presentation as a PDF file. No matter what font, style, or theme the recipient has installed on their computer, PDF maintains all formatting that you apply. Additionally, since PDF files cannot be changed or updated, they make it simple to send your presentation to someone else.
Note: This article’s advice is applicable to PowerPoint 2019, 2016, 2013, 2010, as well as PowerPoint for Office 365, PowerPoint Online, and PowerPoint for Mac.
Save PowerPoint slides as PDF documents.
It’s simple to save your PowerPoint presentation as a PDF file by selecting it from the Save As file menu. To export your presentation as a PDF for sharing, follow the steps below.
Note that PowerPoint 2019, 2016, 2013, for Office 365, and PowerPoint for Mac are all compatible with this section.
- PPT presentation opened.
- Select File.
- Choose Save As.
- Save PowerPoint slides as PDF documents.
- Choose the file’s name and location.
- Choose PDF (*pdf) by clicking the down arrow next to File Format.
- To build your PDF, select Save. Pick Export in PowerPoint for Mac.
If you wish to print a file or email it for review, make a PDF version of your PowerPoint presentation. Documents in PDF format do not trigger animations, transitions, or audio. Using specialized supplementary software, PDF files can be altered.
Presentations from PowerPoint 2010 as PDF files
The steps for saving your PowerPoint as a PDF alter significantly if you are using Office 2010. To finish the task, adhere to following steps:
Note that PowerPoint 2010 is covered by this section.
- PPT presentation opened.
- Select File.
- Choose Save & Send.
- Decide to create a PDF or XPS document.
- Choose the file’s name and location.
- For your PDF to be created, click Publish.
Note: Choose File> Download As> when using PowerPoint Online. Install as a PDF.
When producing PDF files, optimize them (PC)
Choose Options from the Save As dialog box if you wish to alter the slides or any other content in the PDF file. Choosing the range of slides to convert to PDF and the publishing options for notes, booklets, and outlines are both available in the Options dialog box that is opened as a result.